Turkey: Health programs Support Officer (Local Hire- Arabic Speaker)

Scope of Work:

Support the Medical Department with all the administrative issues, and in coordination with other departments.

Duties & Responsibilities;

1. Collecting the HIS and DHiS2 data in coordination with the ITS Department and analyzing it on monthly basis.
2. Accompany head of health department in all the meetings, prepare all the needed documents and papers, and to take the meeting minutes, when requested.
3. Planning and preparation of meetings, and conferences which include send invitations, print the materials, coordinate with the logistics for the reservations and collect the training feedback at the end.
4. Collect the Health Department needs and arrange with the Logistic Department to be delivered on time.
5. Save, archive and manage all the paperwork, files and reports of the department and organize it in a way that facilitates access to it in the future.
6. Fill the “Weekly Task Sheet”, circulate it to the team, and to follow up with the team to collect the achievements percentage weekly
7. Receive the beneficiaries’ complaints and try to solve it in coordination with the concerned department.
8. Provide support within the administrative issues in the PHCCs, based on the head of health department request.
9. Ensure that all the health department documents contain reference number, and have the same template
10. Collect & analyze the monthly and annual report’s data, in coordination with the M&E Coordinator.

People (Staff Management)

1. Manage the data entry team at PHC centers inside Syria, and follow up the monthly inputs under supervision M&E coordinator
2. Communicate with the data entry in the PHCCs regarding the HIS and DHiS2.
3. Assist and Support all health program coordinators according to needs and under supervision of head of health department

Education, Experience & Training:

· Qualifications: Bachelor Degree in (English Literature, Business Administration).

• Experience: Min 2 years in the administrative positions.
• Languages: Fluent in Arabic & English Training Courses: MS-Office (Excel, Word and PowerPoint), Statistics, data analysis and professional writing skills.

Knowledge, Skills & Abilities Required Ability to work in a team.

· Good follow up skills.

· Good writing skills in Arabic & English. Advanced Computer skills & MS office

If the above meets with your profile Please submit your application on the below link;

https://form.jotformeu.com/62522359888368

Only shortlisted candidates will be notified. No late applications will be accepted.

Kindly note that this is position might be filled before the deadline.