Ethiopia: Financial and Administrative Officer_Ethiopia

Framework :

Implementation, preparation, bookkeeping, and registration for all accounting of Qatar Red Crescent mission’s activities in Ethiopia under the supervision of the head of mission, and in coordination with accountants in other departments if they exist, financial and accounting coordination in the mission to ensure the financial and accounting implementation of it’s programs efficiently. And provide the required technical support to the flow of financial flows coming from the mainquarters for projects smoothly.

Responsibilities:

• Open, maintain and keep accounting records for all Qatar Red Crescent Mission activities in Ethiopia.
• Keeping banks accounting records and treasury (treasury) and registering them and making accounting adjustments.
• Maintain a book of expenditure analysis and analyze the financial expenses of all bank and cash accounts.
• Analysis of project expenditures according to budgets, and controlling withdrawal and disbursement according to the principle of temporal and spatial cost center.
• Keeping a book of office and projec’s creditors and debtors, according to the principle of cost center.
• Execute disbursements from various projects’ approved budgets in accordance with the approved financial regulations and the directives of the Head of Accounts.
• Edit and implement financial payments according to the forms and financial approvals prepared for that same purpose, after ascertaining that the disbursement is in accordance with the approved financial controls and after a reference to the budgets
• Open and maintain a book of the office and projects’ fixed assets, according to the cost center principle.
• Open and hold a book of projects’ Covenant and payments, and provide follow-up to them body.
• Prepare monthly bank and cash reconciliations for all accounting activities and then prepare the monthly audit balance.
• Prepare monthly financial reports according to the audit balance.
• Save and categorize documents supporting expenses in such order that they can be accessed, archived and stored in a safe and secure manner till the end of the financial year until they are reviewed.
• In case of sending the original documents supporting the disbursement with the financial reports of the mission’s activities, ensure that a copy of the original document is retained and treated as the original documents mentioned above.
• Ensure that all documents supporting the disbursement are complete before the payment is completed and the invoices are attached after payments and along with the payment stamp.
• In the case of borrowing between projects, ensure that the financial transactions and accounting adjustments necessary to remove the debt is preformed.
• Request bank statements on a monthly basis and match them with the bank's book and collect discount and add-on notices from the bank.
• Follow-up the receipt of financial transfers received from Doha for various project accounts.
• Monitor the disbursement of budgets according to the accounting guide and the financial and logistical controls followed, and notify the head of mission in the case of excesses in the disbursement to take the necessary appropriate procedure.
• Prepare financial claims to balance projects according to their approved budgets.
• Propose the issuance of circulars or financial publications to the head of mission, for the interest of improving performance and raising efficiency.
• Assist and contribute to the financial planning, to balance the ongoing and proposed projects.
• Participate in the Procurement Committee .
• Work on electronic systems used by the mission and make sure to enter data according to the existing coding and propose to add or delete an electronic code as required for the interest of the work.
• All assets within the accountant's office are in the custody of the accountant whether they are furniture, office equipment, financial documents, accounting books, check books, and the fund’s key. He is directly responsible for them and is not allowed to deliver them to any party without the knowledge of the head of the mission and the head of the accounts.
• Perform any other tasks assigned to him by his direct Manager

Job Requirements:

• A university degree in Accounting.
• At least 7 years of experience in Accounting and Financial Management.
• Effective communication skills.
• Negotiation skills.
• Time management skills
• Excellent proficiency in Arabic and English
• Team work and ability to delegate tasks
• Good Computer skills.

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