Turkey: The Administrative Coordinator for Aleppo Response Campaign

"Aleppo Response " campaign was launched on Qatar’s national day on 18/12/2016 with an invitation from the government and in response to the humanitarian catastrophe in Syria, especially in Aleppo. The first phase of the campaign, the Emergency Response Plan, has been implemented. And the second phase of the campaign, which is The Sustained Response Plane Phase, is being implemented. The campaign covers at this stage six domains for displaced Syrians relief: Early Recovery, Health, Shelter, Non-food items, Food Security, Education, Water and Sanitation. The campaign is being carried out under the auspices of the Regularity Authority for Charitable activities, with the participation of five institutions in Qatar - Qatar Red Crescent, Qatar Charity, Sheikh Eid Bin Mohammed Al Thani Charitable Foundation, Sheikh Thani Bin Abdullah Foundation for Humanitarian Services, Raf and Afif Charitable Foundations. A technical team has been formed to implement the projects of Phase II (The Sustained Response Plan Phase), led by Qatar Red Crescent. Four technical working groups emerged to implement the projects included in this phase.

Domain:

Coordinate the administrative and technical affairs of "Aleppo response" campaign, in its second stage. Under the supervision of the technical committee managed by Qatar Red Crescent (Turkey Mission).

Duty Station and The Nature of Work:

• Turkey- Gaziantep- Qatar Red Crescent office (Administrative work – In-Office work)

Direct Supervisor:

• Grants Manager in Qatar Red Crescent, and within Aleppo Response campaign’s technical team.

Contract Duration:

6 Months, Extendable.

Main Tasks:

• General supervision over the management of administrative activities and processes. And the coordination of technical supervision over the campaign technical working groups.
• Establish and strengthen effective and transparent ways of coordination with all technical groups within the campaign's technical team.
• Coordinate and manage all correspondences related to the campaign’s activities between the campaign’s technical committee and technical groups on the one hand, and the technical team and the Executive team in Doha on the other.
• Coordinate and continually follow-up with the technical team and the campaign’s technical groups administrative coordinators, to ensure the integration between the groups, and to maintain the quality of the outputs.
• General supervision and continuous coordination to ensure that the technical groups comply with the rules set by the campaign’s technical and executive teams, and ensure that all projects meet the campaign’s priorities and respond to the relevant key objectives.
• Follow-up to the technical groups work plans and to the indicators established, to ensure that the required outputs from these committees are prepared within the time frame set for each.
• Transfer recommendations and proposals from the executive and technical teams to technical groups, and supervise their implementation.
• Transfer recommendations, proposals and technical groups meetings’ outputs to the executive committee and technical committee.
• Coordinate and manage campaign-related meetings between the technical groups and the Technical Committee.
• Ensure that roles and responsibilities are clearly and comprehensively shared with all the concerned groups.
• Prepare the agenda of the regular, exceptional and emergency meetings related to the campaign’s technical team, and manage any documentations Related to the conduct of these meetings (including the documentation and follow-up to the outcome of these meetings).
• Regular coordination between the technical groups and the technical staff to ensure that duplication of work is avoided.
• Request for periodic reports, completion reports and any other reports related to the campaign’s projects’ activities from the technical groups’ coordinators. Reviewing these reports with them to come with final versions that can be submitted to the technical team and the executive team, according to an agreed-on standards and models.
• Representing the technical team in all meetings held at an official level and cluster level in Turkey (if required).
• Manage and organize the campaign’s archives on Drop Box. And ensure that it is shared with all parties concerned, and updated regularly.
• Coordinate and manage any other related tasks, according to the requirements. And follow-up to the technical and executive teams.

Qualification and Required Experience:

• A university degree or a master's degree in business management or PMP.
• At least 5 years of experience in business and project management.
• An experience of no less than two years in coordinating projects affairs.
• Proficiency in both Arabic and English (writing and speaking).
• High communication skills.
• Writing skills in both Arabic and English languages.
• Ability to devote oneself to working inTurkey.

https://form.jotform.com/71143250779962